Self-help templates
Resignation Letter
A clear, polite letter ending your job: last day, notice, handover and return of company property.
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Licence: this document is for your personal use only. You may not resell, share, copy or republish it, or use its content, without the written permission of TheLawToKnow.
How to use it
- When: you are an employee and have decided to end your employment, and you want to do it properly and keep a record.
- Before you send: find the notice period in your contract and the law and count it from the right day. Think carefully; in some places a resignation, once accepted, cannot easily be withdrawn.
- Fill in everything in [square brackets] and delete the options you do not use. You do not usually have to explain why you are leaving; a short, polite letter is best.
- Hand it in or send it by a method you can prove: deliver by hand and ask for a signed receipt, or send by registered post or e-mail with read receipt, as your contract requires. Keep a copy.
- Not for: ending a contract as a freelancer or contractor (use a notice under that agreement), or leaving because the employer has seriously broken the contract (take advice first, as special rules may apply).
What is inside
- Art. 1. Employee (sender)
- Art. 2. Employer (recipient)
- Art. 3. Resignation
- Art. 4. Notice and last day
- Art. 5. Handover
- Art. 6. Final pay and leave
- Art. 7. Company property and documents
- Art. 8. Contact after leaving
- Art. 9. Thanks
- Notes on the clauses and a checklist of what to check under your country's law
What these templates are not
- They are self-help templates, not legal advice, and they do not replace a lawyer.
- Laws differ from country to country, and some rules cannot be changed by contract. Each template ends with a checklist of what to check where you live.
- For a high-value or unusual situation, ask a local lawyer or notary to look at the final text.
TheLawToKnow Tools. Self-help template. Not legal advice. Check the law currently in force. Written with the help of AI tools and reviewed by a lawyer-author.