Self-help templates
Tenant's Repair Request Letter
A tenant's letter asking the landlord to carry out repairs, with a deadline and a record of earlier contact.
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Licence: this document is for your personal use only. You may not resell, share, copy or republish it, or use its content, without the written permission of TheLawToKnow.
How to use it
- When: something in the rented home is broken or unsafe (heating, water, damp, locks, wiring, a leak, pests) and you want the landlord to repair it, and to have a written record that you asked.
- Urgent danger (gas smell, no heating in winter, flooding, exposed wiring): phone the landlord and, if needed, the emergency services at once, then send this letter as a record.
- Fill in everything in [square brackets] and delete the options you do not use. Describe each problem exactly: where it is, since when, and what effect it has.
- Send it by a method you can prove: e-mail with read receipt, registered post or courier. Keep a copy and the proof.
- Attach proof: dated photos or videos, earlier messages, and any report from a professional.
- Not for: damage that you or your guests caused (you may have to pay for that), or a dispute about rent or ending the lease.
What is inside
- Art. 1. Tenant (sender)
- Art. 2. Landlord (recipient)
- Art. 3. The lease
- Art. 4. The problem
- Art. 5. Earlier contact
- Art. 6. What I ask
- Art. 7. If the repairs are not made
- Art. 8. Contact
- Notes on the clauses and a checklist of what to check under your country's law
Also in the bundle: Tenant's kit (19 €)
What these templates are not
- They are self-help templates, not legal advice, and they do not replace a lawyer.
- Laws differ from country to country, and some rules cannot be changed by contract. Each template ends with a checklist of what to check where you live.
- For a high-value or unusual situation, ask a local lawyer or notary to look at the final text.
TheLawToKnow Tools. Self-help template. Not legal advice. Check the law currently in force. Written with the help of AI tools and reviewed by a lawyer-author.