Self-help templates
Check-In and Check-Out Condition Report (Inventory of a Rented Home)
For recording the condition of a rented home on arrival and departure: keys, meter readings, room by room, damage, photographs and the deposit.
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How to use it
- When: a home, apartment or room is let for a short or long stay and both sides want a written, signed record of its condition and contents on arrival and on departure.
- Who signs: the host (or the host's representative) and the guest or tenant, at check-in, and again at check-out. Each keeps a copy.
- Fill in everything in [square brackets] and cross out options that do not apply. Go room by room, together, and write what you actually see.
- Take dated photographs of every room, of any damage, and of the meter readings, and attach or list them.
- Be fair and specific: write "scratch on the left side of the table, about 10 cm" rather than "damaged".
- Tip: if the condition cannot be checked together, the person who is absent should get the report and photographs at once and be asked to confirm or comment in writing within a few days.
What is inside
- Art. 1. The property and the parties
- Art. 2. Keys, access and meters at check-in
- Art. 3. Condition of the rooms at check-in
- Art. 4. Furniture and contents
- Art. 5. Defects and damage already there
- Art. 6. Check-out
- Art. 7. Damage found at check-out and the deposit
- Art. 8. Law, copies and declaration
- Notes on the clauses and a checklist of what to check under your country's law
What these templates are not
- They are self-help templates, not legal advice, and they do not replace a lawyer.
- Laws differ from country to country, and some rules cannot be changed by contract. Each template ends with a checklist of what to check where you live.
- For a high-value or unusual situation, ask a local lawyer or notary to look at the final text.
TheLawToKnow Tools. Self-help template. Not legal advice. Check the law currently in force. Written with the help of AI tools and reviewed by a lawyer-author.