Self-help templates
Bill of Sale (Short Proof of Sale and Transfer of an Item)
For a short signed proof that you sold or bought an item: who, what (with serial numbers), price paid, date ownership passed, condition, papers handed over and registration.
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Licence: this document is for your personal use only. You may not resell, share, copy or republish it, or use its content, without the written permission of TheLawToKnow.
How to use it
- When: you sell or buy a movable item between private people or small businesses and want a simple, signed proof: furniture, electronics, equipment, a bicycle, a musical instrument, a collection, a boat or a trailer.
- Who signs: the seller and the buyer. Each keeps a signed copy.
- Fill in everything in [square brackets] and strike out the options that do not apply. Describe the item so that nobody can confuse it with another: make, model, serial or frame number, colour, condition.
- Check the seller really owns the item. Ask for proof of ownership, such as the receipt, the registration papers or the earlier bill of sale, and for ID.
- Write down the payment honestly: the price, the date, and how it was paid. A price that is not the real price can cause tax and other problems.
- Tip: take photographs of the item on the day of sale, note the condition in the document, and keep the papers together with the registration or transfer documents if there are any.
What is inside
- Art. 1. The seller
- Art. 2. The buyer
- Art. 3. The item
- Art. 4. Price and payment
- Art. 5. Ownership and delivery
- Art. 6. Seller's statements and condition
- Art. 7. Documents and registration
- Art. 8. Form, law and declaration
- Notes on the clauses and a checklist of what to check under your country's law
What these templates are not
- They are self-help templates, not legal advice, and they do not replace a lawyer.
- Laws differ from country to country, and some rules cannot be changed by contract. Each template ends with a checklist of what to check where you live.
- For a high-value or unusual situation, ask a local lawyer or notary to look at the final text.
TheLawToKnow Tools. Self-help template. Not legal advice. Check the law currently in force. Written with the help of AI tools and reviewed by a lawyer-author.